How Your Data Flows

A high-level overview of how Miela organises your billing structure and captures staff time entries for invoicing.

Billing months run from the 25th to the 24th — not calendar months
1

Billing & Organisational Setup

Your master spreadsheet defines the company structure, clients, and billing codes. Miela syncs this automatically.

Master Spreadsheet
Your single source of truth
VA Entities
e.g. Life, Bank, GI
Workstreams
Practice areas with coordinators
Clients
e.g. African Bank, 3Sixty Life
Invoice Keys
The billing unit for each engagement
Billing Codes
e.g. BAU-Pricing, IFRS9
Billing codes connect structure to time tracking
2

Time Tracking & Entry Sync

Each staff member logs time in their personal Toggl account. Miela fetches and matches those entries for invoicing.

Staff Time Logs
Each person's Toggl account
Fetch Entries
For the current billing month
Match to Billing Codes
Using client & project names
Time Entries
Linked to invoice keys
Review & Approval
Ready for invoicing

Single Source of Truth

Your master spreadsheet defines the entire organisational structure. Miela automatically syncs any changes you make there.

Automatic Time Capture

Staff log time in their personal Toggl accounts. Miela pulls entries and matches them to the correct billing codes.

Ready for Invoicing

Every time entry is grouped by invoice key, making it simple to review, approve, and generate invoices each month.